1. Controller

WELLBEING GOLF is operated by Volker Klich as a sole proprietor trading as Wellbeing Agentur. He is the controller for data processing in his own services. Address: Boschstraße 38/1, 89079 Ulm, Germany. Phone: +49 174 6969066. Email: office@wellbeing-agentur.de. Some services offered by individual clubs or partners may involve additional controllers.

2. Hosting and security

Technical connection information, including IP address, timestamps, pages accessed, browser and security logs, is processed to deliver and secure this service (GDPR Art. 6(1)(f)). We use Vercel for hosting.

3. Registration and account

We process your name, email address, authentication and account security data. Supabase provides authentication, database and potentially storage services; transactional emails may be sent using an email delivery provider such as Resend. Email registration does not require WhatsApp.

The lawful bases are GDPR Art. 6(1)(b) for providing your requested account and Art. 6(1)(f) for security and abuse prevention.

4. Profile and visibility

Optional information may include home club, handicap, rounds, photos, preferences and interests. We process this to provide your selected profile, Golf Passport and community features (GDPR Art. 6(1)(b)). Depending on each feature and its settings, details may be visible to other members or the public. Review your visibility choices in your account.

5. GolfFriends, groups and events

When you message other members or join a flight, group or event, we process the necessary contact, participation and communication data. Sharing depends on the selected feature and permissions. Upload only content you have permission to use.

6. Clubs, partners and travel

We use enquiries and contact details to respond to your request (GDPR Art. 6(1)(b) or (f)). Information is passed to a club or partner only within the transparent scope of your request. External travel and booking links are subject to the provider's own notices.

7. Email and WhatsApp

Necessary account and security messages are separate from marketing. Optional promotional messages require an appropriate lawful basis and, where necessary, consent. When you actively choose WhatsApp, numbers and messages may also be processed by Meta/WhatsApp.

8. Social links

Ordinary links to Facebook and Instagram on our pages do not load embedded social media widgets. After you click the link, the external platform's privacy policy applies.

9. Cookies and analytics

Technical cookies and local storage support sessions and security. Any additional optional analytics, advertising or embedded third-party services must be reviewed and, where required, enabled only with suitable consent.

10. Payments

For paid offers, we may process billing and transaction data (GDPR Art. 6(1)(b) and (c)). If the relevant checkout uses Stripe, its privacy notice also applies.

11. Recipients and transfers

Access is limited to authorised staff, processors and the other members, clubs or partners permitted by the chosen feature. Processors are engaged under GDPR Art. 28 where required. International transfers must comply with Arts. 44 et seq.

12. Retention and erasure

Personal data are kept only as long as needed for the selected services, subject to legal retention and necessary security obligations. Valid deletion requests lead to erasure or anonymisation of data no longer required.

13. Your rights

You may have the rights to access, correction, erasure, restriction, portability and objection. Consent can be withdrawn for the future. Contact office@wellbeing-agentur.de. You may also complain to the Baden-Württemberg data protection supervisory authority.

14. Changes

These notices are updated when features, providers or legal requirements change. The most recent published version applies.